Fleet Safety & Compliance eModule Questions

The Fleet Safety Module of the eSystem can be tailored for a large or small fleet and provides an organizational structure for recordkeeping, training and your customized Fleet Safety Program. The monthly Fleet Safety & Compliance eModule Questions are one of the items offered. Please see below for a list of past questions. If you need assistance or have questions, please contact us.

 

Questions

 
Issue Date
DOT Compliance & General Fleet Safety: If you are going to set a new fleet following distance procedure, where in the eModule would you find this procedure to be changed?   11/17

DOT Compliance & General Fleet Safety: The DOT does NOT want any post-accident Drug & Alcohol tests done if an accident does not meet DOT post accident criteria. Where in the eModule would you find the post-accident regulations?

  10/17

DOT Compliance & General Fleet Safety: If you are struggling with an hours of service issue, where in the eModule would you find the link to the FMCSA questions and answer section for an hours of service question?

  9/17

General Fleet Safety: A driver has just been in the unfortunate event of an accident while on-duty and needs to complete a Driver’s Report of Motor Vehicle Accident. Where in the eModule can you find this form?

DOT Compliance: Your organization is in the process of hiring new drivers. Where in the eModule can you update the application tracking summary?

  8/17
 

DOT Compliance & General Fleet Safety:  If you have a driver that has some bad driving habits and you want to coach that driver with some good driving techniques, where in the e-module would you find these driving techniques?

  7/17
 

DOT Compliance & General Fleet Safety: You have a driver that needs a post-accident drug and alcohol test, and that individual is out of town away from your normal collection site. Where in the eModule will you go to find your drug testing service that can provide you with a collection site?

  6/17

DOT Compliance & General Fleet Safety: There are many useful government sites to help with regulatory guidance, to order permits, update state and federal profiles along with contact information for the various offices. Where in the eModule would you find links to these types of websites?

5/17

DOT Compliance: Organizations are required to file the MCS 150 every two (2) years during a specific month of a specific year, depending on the DOT number. Where in your e-module would you insert that date to remind you to file that report and who this task is assigned to?

3/17

DOT Compliance & General Fleet Safety: Many organizations are maintaining their documents electronically. Take a look through your eModule and test yourself to see how many documents you can store in your eSystem to avoid lost records or files.

2/17

DOT Compliance & General Fleet Safety: You can utilize your DOT or General Fleet eModule to assist you when it comes time for your insurance renewal. Take a look through your eModule and see what documents can be electronically stored so you can easily keep them updated and print them when needed.

1/17

 DOT Compliance & General Fleet Safety: When an accident occurs, the next steps taken must reflect your organization’s procedures. An important part of handling an accident is holding an effective review meeting and determining preventability. Where in your eModule would you find your organization’s accident procedures?

12/16
DOT Compliance: Where in your eModule would you find the alcohol concentration level that is allowable for CDL drivers?

General Fleet Safety: Where in your eModule can you find links to various Fleet Safety Resource?

  11/16
DOT Compliance & General Fleet Safety: Whether for insurance, legal, or enforcement purposes, the correct maintenance of accident records is of the utmost importance. In the eModule, there is a place to store all reports, pictures, citations, driver logs (if applicable), claims notes, and legal documents pertaining to any accident.
Can you find this recordkeeping folder within your eModule?

  10/16
DOT Compliance & General Fleet Safety: Some organizations choose to review their driver annual violations monthly or annually. Where in your eModule would you find reminders on when to conduct annual reviews?

  9/16
DOT Compliance & General Fleet Safety:In the event that one of your drivers is involved in an accident/incident occurs, where in your eModule would you find the procedures for them to follow?

  8/16
DOT Compliance & General Fleet Safety: When it comes time for your insurance renewal, your agent may ask you for a copy of your fleet safety program and your practices on hiring and discipline procedures. Where will you look for that in your eModule(s)?

  7/16
DOT Compliance: If the DOT stops in for an audit, they will want to see your accident register for the last 3 years, a current driver list, and equipment list. Where can you find these items in your eModule?

General Fleet Safety: If you are looking to hold defensive driving training, where in your eModule would you find a sign-in sheet that would contain the training outline?

  6/16
DOT Compliance & General Fleet Safety: Often when hiring a new driver and when performing an annual review, an organization will run a driving record. The driving record will have certain restrictions.
Where in your eModule(s) would you find an explanation of what those restrictions mean?

  5/16
DOT Compliance: If you are in need of contacting various State DOT Offices to inquire on their regulations, where in your eModule would you find that information?

General Fleet Safety: If you are planning to do a driver safety meeting or send out short messages on safe driving to your drivers, where in your eModule would you find the information to help you put those materials together?

  4/16
DOT Compliance: When a CDL driver is sent to renew their physical, a new driving record should be run within 60 days to verify that the driver recertified the new physical with the state. Where in the DOT eModule would you add the verification reminder?

General Fleet Safety: If a vehicle needs a replacement license plate due to the original being lost or destroyed, where in the General Fleet eModule should you record the new license plate number?

  2/16
It's the start of a new year! Now is the time to complete your Annual Workplan for 2016. Use your 2015 Workplan as a reference for continuing goals and take the opportunity to set new tasks for a successful new year. Do you know where to locate your Annual Workplan for 2016?

  1/16
If you are hiring a new driver and you wanted to make sure that the applicant meets all of your qualifications, where would you find your organization's standards in your Fleet Safety & Compliance eModule(s)?

  12/15
Where in your DOT Compliance eModule can you store documentation in the event of an audit?

Where in your General Fleet Safety eModule can you keep pictures of your equipment and list out specifications of each vehicle?

  11/15
Where in your Fleet Safety & Compliance eModule(s) should you keep records for inspections and maintenance records?

  10/15
Do you know where to locate your Annual Workplan? And, has your organization added these tasks/goals?
Click icon to view tasks/goals!

  9/15
Where in your Fleet Safety & Compliance eModule(s) should Supervisory Reasonable Suspicion Training be kept?

  8/15
Your eSystem has many different driving techniques for you to pass on to your drivers. Where would you find these?

  7/15
The eModule contains a list of the items required to be in a driver qualification file. Where would you find that list?

  5/15
Where would you find information on different classifications of vehicles within your eModule?

  4/15
Where is your written Drug & Alcohol program located in your eModule? Once drivers sign their acknowledge forms, where can you house them in your eModule?

  3/15
Where do you save your driver's medical records once the medical provider has been verified?

  2/15
Where would you find proof of Reasonable Suspicion Training in your Fleet Safety & Compliance eModule?

  1/15
Have you done your annual violation reviews for 2014? Do you know where to find a blank copy of your Annual Violation and Review Record form in your Fleet Safety & Compliance eModule?

  12/14
If an auditor or a customer would ask you for proof of a drug testing program. Where will you find it in your eSystem?

  11/14
Which of your drivers will be audited in the event of an onsite DOT Audit?

  10/14
Where in the Fleet Safety & Compliance eModule would you find how many years a carrier is required to maintain a driver's medical card(s)?

  9/14
Drivers with CDL’s often have restrictions on their license—Where in the Fleet Safety & Compliance eModule would you find what those restrictions stand for?

  8/14
Where in the Fleet Safety & Compliance eModule would you place your Entry Level Driver Training records?

  7/14
An accident requiring post-accident drug testing is not a normal everyday occurrence. Therefore, if one does occur do you know where to go to in the Fleet Safety & Compliance eModule for guidance telling you what accidents require drug and alcohol testing?

  6/14

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